Leadership for Healthy People and Communities

Details
 

07/09/2025

Administrative Support--Part Time

Association of Ohio Health Comissioners

ADMINISTRATIVE SUPPORT

This permanent part-time position is under general supervision of the Executive Director.  Performs high-level administrative tasks for the Executive Director and Business Manager.

DUTIES AND RESPONSIBILITIES

Assists Executive Director in managing the day-to-day operations of AOHC and its subsidiary(ies), e.g. the Local Public Health Services Collaborative (LPHSC), the Public Health Combined Conference, and the Ohio Public Health Institute:

• Handles sensitive telephone calls in a professional manner, channels calls appropriately for response
• Processes incoming mail in a timely fashion and assures that it is properly routed
• Manages outgoing mail including but not limited to weekly LPHSC mailings to billing support staff and participating local health departments
• Maintains office records and/or files, including confidential records and travel arrangements (sets up, maintains, verifies and enters records; records necessary information into individual files)
• Performs administrative tasks related to office operations, including but not limited to:  maintaining office supplies (including kitchen and baths), office equipment maintenance and support, and other duties that may be required to assure continuity of office operations
• Provides staff support for meetings, forums, educational conferences, and other association events as requested
• Handles financial duties as assigned, including bank deposits and reconciliations, weekly posting and TRX reports, QuickBooks data entry and check writing, and merchant services processing for LPHSC
• Utilizes WebSuites (membership, registration and website maintenance software) to efficiently maintain member records, process registrations, manage website content as assigned including job postings, calendar and other content
• Utilizes various other software applications including but not limited to Outlook, MS Word, MS Excel, Access, PowerPoint to coordinate business activities, reports, lists, correspondence, forms, envelopes, presentations, flow/organizational charts and other documents
• Works on special assignments and projects as directed by the Executive Director

QUALIFICATIONS

Relevant office administration and bookkeeping experience; formal training a plus; Computer proficiency in various programs, including but not limited to QuickBooks, Word, Excel and PowerPoint, with experience with e-mail and Internet.  Ability to operate various kinds of office equipment.  Knowledge of administrative skills and ability to work under deadlines and on multiple projects.  Service orientation, with strong communication skills, both written and verbal, and attention to detail.  Ability to organize work independently.  Must have the ability to work with other staff and the general public.

TERMS OF EMPLOYMENT

Hours:  Up to 30 hours per week, schedule to be mutually agreed to.

Wage:  $17-$18 per hour, depending on experience and education.

Send resume and cover letter to recruiting@aohc.net.

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